Structure & Reading Order
Heading levels, paragraphs and lists are tagged to reflect the document structure. Multi-column pages, sidebars and notes are checked for a meaningful reading sequence.
Serving US & EU Publishers Since 2014
PDF Accessibility & Document Remediation
PublishContent.Digital helps publishers and organizations prepare accessible PDFs from existing documents and source files. Our India-based team reviews structure, reading order, images, tables and navigation, with the accessibility target and testing scope agreed before production.
PDF taggingWCAG 2.2 AA targetsPDF/UA requirementsManual review
10+
Years in business
30+
Global publishers
US & EU
Markets served
Remediation Scope
What We Review and Remediate
The work is scoped to your document type, source quality and delivery requirements.
Images & Descriptions
Meaningful images receive descriptions appropriate to their purpose. Decorative content is marked as artifacts. Complex diagrams may need publisher input or longer descriptions.
Tables & Complex Content
Table headers and cell relationships are reviewed so the structure communicates the data. Equations and complex layouts are assessed during the sample review to agree a suitable approach.
Links, Bookmarks & Metadata
Navigation, link text, bookmarks where required, document title and language information are reviewed against the agreed requirements.
Forms & Keyboard Navigation
For fillable PDFs, we review field labels, instructions and tab order. The form scope and required interaction checks are confirmed before production.
Validation & Manual Review
Adobe Acrobat and PAC checks are combined with manual structure, reading-order and screen-reader review. Findings are assessed against the agreed standards and delivery specifications.
Source Files
Editable PDFs and Scanned PDFs Have Different Starting Points
Editable PDFs & Source Files
Send your existing PDF and, where available, the Word, InDesign, PowerPoint or Excel source. Selectable text gives us a starting point for content review, but tags, reading order and other accessibility requirements still need assessment. Include images, fonts where licensed, and your document guidelines.
Scanned PDFs: OCR Assessed Separately
Image-only pages need text recognition and correction before remediation. We assess scan quality and text accuracy, then agree the OCR and cleanup scope separately. Searchable text alone does not make a PDF accessible.
Production Workflow
A Clear Process From Review to Delivery
Review your sample
Share representative pages, source formats, document and page counts, the required standard and your preferred deadline.
Agree the scope and sample
We confirm the remediation work, testing scope, free sample deliverable, quotation and schedule. OCR, complex tables, equations and forms are assessed at this stage.
Remediate and check
We prepare the agreed structure and content, run validation tools, and manually review navigation, reading order and screen-reader behaviour.
Deliver and review
You receive the remediated PDFs and agreed validation results or review notes. For batches, we agree delivery milestones and a feedback process.
Standards & Testing
Requirements Agreed for Your Documents
Tell us whether your specification calls for WCAG 2.1 or 2.2 Level AA, PDF/UA, or an existing publisher checklist. We confirm the applicable requirements, PDF/UA version and testing tools before work begins.
Automated Checks
Validation helps identify machine-checkable problems in tags, document properties and structure. Tool reports are reviewed and relevant findings addressed within the agreed scope.
Human Review
Reading sequence, useful image descriptions, appropriate headings and understandable table relationships need human judgment. Keyboard and screen-reader checks are included as agreed. A passed automated check alone does not establish full accessibility conformance.
Standards reference: W3C WCAG 2.2 · W3C PDF Techniques
Common Questions
PDF Accessibility FAQs
What kinds of PDFs can you work with?
We review books, educational materials, reports and organizational documents. Send representative pages, especially those with complex tables, illustrations, equations or forms, so we can assess the scope.
Is a tagged PDF automatically accessible?
No. Tags need to represent the content correctly, with meaningful reading order, headings, descriptions and navigation. We combine validation with manual review against the agreed requirements.
Can you remediate a PDF without its source file?
We can assess and remediate existing PDFs. Source files are useful when content, layout or contrast changes are needed. We confirm any limitations and the recommended approach after reviewing the document.
Can you handle scanned PDFs?
Yes, subject to sample review. OCR and text correction are assessed separately before tagging and other remediation. Scan quality, language and content complexity affect the work required.
Do you support WCAG 2.2 and PDF/UA requirements?
We scope the work against your required WCAG level and PDF/UA specification. Share your standards, checklist and validation requirements so we can agree the production and review criteria.
What will we receive at delivery?
The agreed deliverables are remediated PDF files, together with validation results or review notes where included in the scope. Any source-file corrections, unresolved content questions and batch requirements are agreed before production.
How are the quotation and turnaround calculated?
We assess source quality, page and document counts, layout complexity, tables, images, forms and testing requirements. We then provide a project-specific quotation and schedule; no fixed rate is assumed before sample review.
Can we begin with a free sample?
Yes. Send representative content and your requirements so we can agree a free sample scope. It lets you assess the remediation approach before committing to the full project.
Do you also produce accessible EPUB files?
Yes. Accessible EPUB production and remediation are available as a separate service. See our EPUB services page for formats, inputs and the production workflow.
Discuss Your PDF Accessibility Project
Share a representative PDF or download link, page and document counts, your target standard and preferred deadline. We will review the source files and confirm the remediation scope, quotation, delivery schedule and free sample scope.
Email
pkumar@publishcontent.digital
Phone / WhatsApp
+91 86182 78508
Response Time
Within 4 business hours
Send Your Project Details
Sample review before production — no commitment required.